Minutes for Meeting - 5th November
In attendance: 7
Apologies: 9
Planning and update meetings: We need to decide how often to have these: on a regular basis? (once or twice per month?) or as needed?
Indian meal on Sunday 12th November: To be served in the break between the two satellite broadcast tapes from Hans Jayanti. People have been informed of Sunday's special event via electronic mail and phone calls. A. has checked PR and all protocols are in place regarding having another activity combined with video events.
Video events: All staff need to arrive at the venue half an hour prior to the starting time for an event. Debriefs can be held as necessary. The planning meetings provide the appropriate platform for debriefing and the ongoing evaluation of the events. Therefore it is encouraged that as many people involved in the events as possible attend the update meetings. A few more helpers are needed at the events, so that there is always at least one further person trained in a specific task (e.g. the video library; material resources).
Human resources: What is the most efficient and effective system to convey service opportunities to everyone who may wish to know of what is available? Mary will devise an approach, submit her ideas to the national HR contact and inform a future meeting of this outcome/feedback.
Satellite broadcasts: Direct viewing: Still much discussion is occurring. At this stage it is a matter of keeping informed of all aspects as they emerge.
Planning for future events: Include a special focus on December 10th? Schedule of events during late December and early January? Next introductory event? All to be discussed at the next meeting
As several people were not present, the format of each person briefly reporting back on each area of participation was not possible.
Many thanks to D. for her kind hospitality and the use of her house for the meeting.
The next planning and update meeting will be held at the Community Room, Bourbon Street, Pacific Fair, on Wednesday 29th November at 6.15pm. Everyone is warmly invited to attend.
If there is an item you would like addressed, please contact G. (M.) with this.