Minutes for Monthly Meeting - 19th April
In attendance: 21 Apologies: 1
B. welcomed everyone; presented the agenda, referred to the protocols which we have all agreed to, and which are now printed at the top of the agenda.
Finances: J. presented a comprehensive report for March. We have covered costs for the month. The bar graph depicting the twelve months (March to March) provided informative data. Joan spoke of the need to encourage people to make direct debits to the local account. As we are now conducting an extra video event each Tuesday evening at the Life Education Centre, it is imperative that we know how much support we can anticipate so that we can consistently cover the increased ongoing expenses. The action plan for 2000 proposed two fundraising events per year. The next fundraising event could be held in June or July. This possibility needs to be discussed soon.
Code of Conduct: Is every person comfortable with the code of conduct that has been made available and which is generally accepted by people in other centres in their service commitment. It was proposed that this code of conduct be included in the Guidelines for Service on the Gold Coast. Question raised: should these codes be refined so that they will not cause anxiety to people newly involved in participation. The meeting agreed to invite all who would like to consider changes to the current wording to take a copy of the code of conduct and study it and prepare changes prior to the next meeting. If need be, they can then be revised.
Local contact position change: A. informed the meeting that she needs to step aside as the local contact. Several tasks could be shared out more widely than they have been in the past. Anyone who would like to nominate themselves for one of the tasks, should contact Anita before the next monthly meeting (55339671). Following the next meeting in May it is anticipated that many tasks will be covered appropriately. Teams can be developed where appropriate, to handle some of the tasks if more than one person expresses interest in being involved in that task. Attached please find details regarding these areas of participation. The meeting expressed its thanks to A. for her input over the past six years. A special thanks was also given to Tom for his continual and valuable background assistance and support.
Instructor visit debrief: Chris and Lee outlined the various aspects of their roles as instructors. These include: consulting and meeting with teams at the local level such as planning teams, as well as at other levels; assisting and developing teamwork; providing support for the aspirants; providing post Knowledge follow up: i.e. conducting practice sessions for the people who have recently received Knowledge, and being part of special events that include videos for their special interest; being involved in participation meetings and interlinking centres within a region. They also assist at Knowledge sessions. They encourage positive interactions among team members. In all, it is a role that supports the whole Knowledge process. The instructors also work as a team with a unified voice and approach.
Video and audio library: P. (F.) confirmed that he is now caring for this area. He suggested offering an exchange library where people can exchange their own videos with others. He will consult with EV Productions about this initiative.
J. proposed the purchase of a new VCR. It is timely to consider this as it will simplify transporting of equipment to the two venues. We need to upgrade to stereo from mono and D. and C. have made a generous offer to help make this a reality. We can afford the investment and the meeting accepted and passed this proposal.
Storage of the equipment for Tugun. C., M. and M. will discuss the logistics of storing the equipment at the south end of the coast once the second VCR is purchased.
The people preparing to receive Knowledge are making extensive use of the recommended viewing videos. This has created a shortage, therefore it was proposed that a second set of these videos be purchased. The meeting accepted and passed this proposal. Audiotapes of the recommended viewing videos will soon be available.
The following items will be discussed at the next meeting:
A preview event with material resources - K.
Next fundraising event - this was proposed in the annual plan for mid year
Review of the Tuesday evening event - how is it progressing?
Next planning and update meeting is proposed for Wednesday, 17th May. Final details of location and time will be confirmed.