Minutes for Meeting - 4th August 1999

In attendance: 7 of the usual suspects. Apologies: 4.

Finances: A full report was unavailable. The financial situation remains an extreme struggle. However it was agreed that we should plan for the same number of programs into the next month.

Fundraising event: This has been postponed as the majority of people are involved in increased activity at the moment and will remain so for the next six weeks. Several new fundraising ideas emerged. P. will enquire re the availability of the hall for times other than a Saturday evening. D. and J. will explore some of the ideas expressed and report back to the next meeting.

Second phone line: Current lack of finances prevents any action being taken. However it is speculated that Telstra will advertise a special deal during November which offers a considerable discount for a second phone line installation. This will be investigated.

Service opportunities: Several positions are available on the Gold Coast to assist in: event management, ushering, sales, catering, instructor visits, information, as part of the introductory/learning more/propagation team and in the aspirant team. And a "just arrived" opportunity: someone is required to oversee a trial in low key advertising for local video events. Please see A. soon if you would like to know more about this. Service positions continually occur for the proposed international event for April 2000 - e.g assisting in the information area at the marquees where 'discussion forums' will be conducted. All service details are available at PWK events or see Anita.

Incoming mail/updates: The amphitheatre project continues. Support is needed in all forms to assist in having the amphitheatre appropriately prepared for the proposed September event. Debbie has offered to help inform people about this.

Satellite broadcasts: J. has undertaken extensive research into the possibility of receiving such broadcasts on the GC. Presently it appears that the best option is still to travel to Amaroo as many variables and expenses are involved in a local effort. Research will continue. Please pass on any information regarding appropriate local venues if you know of any.

Initiative at Mt. Tamborine: It was decided following Pow Ming's input, to make a concerted effort to contact "old" PWK's in this area and offer them the opportunity to view videos, in the light of the possibility of an event in September. Therefore the home video event which has been operating for some time has been put on hold and the (old) local PWK's are being individually contacted by Felicitas who has offered them recent videos to view at home. So far all who have been contacted have expressed an interest in seeing these videos and more. (Please let A. know of anyone who you think may be interested in being contacted to see videos in this way.)

Screening fees: So far no feedback has been received to the requests that the GC needs to negotiate the current amount which is considered inaccurate. Andrew will be contacted again.

Meeting venues: It was agreed that venues for the monthly planning and update meetings need to be as neutral and as accessible for everyone as possible. Availability of suitable venues for occasional use is always sought. Varying the day and location of the meetings may encourage wider attendance.

Introductory and learning more about Knowledge events have been scheduled for September and October with consideration that a regional aspirant event could be held mid September.

Meeting outcomes:
Fundraising event postponed/new ideas will be investigated;
Debbie to contact people about the amphitheatre project;
Initiative to contact "old" PWK's in the region;
Andrew to be contacted again re screening fees;
Neutral venues for meetings to be first option

Next planning and update meeting will be held on Wednesday, 15th September at 6.30 pm to 8 pm
Community Rooms, Bourbon Street, Pacific Fair.
Everyone is warmly invited to attend.
Agenda items for next meeting: Fundraising plans; Rationalisation of the weekly schedule
Please pass any further agenda items to A.