Minutes for Meeting - 16th April 1999

In attendance: 6 of the usual suspects
Apologies: 5 apologies

Financial report: A full report was unavailable. However income has fallen dramatically and an alarming shortfall has occurred for the month. We need to decide at the next meeting if the current schedule of events must be changed to solve the problem. M. has volunteered to contact people about the possibility of 12 people committing themselves to contribute $20 per week with the aim of establishing a dependable base onto which the door takings and other contributions can be added to try to fulfill ongoing monthly costs.
J. contributed $120 through recently completing a fundraising task. (Many thanks!)

Reports: A brief report about the Gold Coast events/community has been requested. People attending this meeting contributed ideas which have been used. The final submission is attached to these minutes.

Free libraries: Many ideas have been fielded throughout Australia regarding the possibility of free libraries for PWK to access for videos for interested people. This topic is still undergoing discussion.

Phone line: It was requested that the current recorded information line (RIL) ((07) 55231170) be dedicated to information regarding only introductory and learning more events. This has been done and this number is now included on the EV website. We are invited to arrange a second line for information for all other types of events. Establishing this second line will involve further expense in (i) establishment and (ii) maintenance. John will research all options before the next meeting where a decision will be made re the feasibility of having a second line.

Signs: Wording has been standardised for the signs that indicate a location for a video event.

Instructors: The instructor Pow Ming is to tour in Australia during June and will be available to visit many areas. The meeting agreed that a Monday/Tuesday or Sunday/Monday would be a good choice of days for her to visit the Gold Coast. This information will be sent to H. who arranges the itineraries.

Introductory and learning more events: The numbers in all "categories" of people attending have been lower for the past two months. How can interest/support be invigorated? Should: invitations for the introductory events be handed to people with K. as they leave the video events?; free introductory videos be provided?; a third Learning More event later in the month, (that is less "formal") be held? Is there too much similarity in the videos that are combined to make up an introductory or learning more event? (When videos are selected for a local event, they are reviewed by the national propagation contact before being finally put in place and the supporting printed material produced.) Post meeting suggestion: Should we trial the smaller sized brochure that defines the introductory and learning more events - which would also present only one month's events. (Current brochure is A4 folded into a three panel brochure for two months' intro and learning more events.) Discussion/feedback/ideas are sought regarding all of the above and further discussion will be held at the next meeting.

Service opportunities: Many opportunities are always available for everyone to participate. For example: assistance with the sales table is always needed; program coordination for one of the events at the Life Education Centre is available, volunteer participation at Am. - throughout the week and on weekends - is always available. A specific list of opportunities is currently being compiled by John and will be available at the event venues soon.

Meeting Outcomes:
M. will discuss supporting local finances with various people to establish an ongoing commitment from a core of people;
J. will research the options re a second phone line;
J. will draw up a list of service opportunities available locally;

The next meeting will be held at the Community Room, situated above "Rockmans" in "Bourbon Street", Pacific Fair starting at 6.15pm and ending by 8 pm. on Friday, 21st May. Everyone is warmly invited to attend.
Agenda items: Finalise a decision re second phone line
Further review of introductory / learning more events
Feedback re establishing base for financial commitment to local events
Proposed instructor visit